MEETING ROOM POLICY
As a public service, the Library permits the use of its meeting room for gatherings of a civic, cultural, or educational nature.
The order of precedence for use of the room is Library programs, then nonprofit Town organizations, then other outside groups. Outside groups may not reserve the room more than 60 days in advance.
The user may charge no admission fees, and no items may be sold without written permission of the Trustees.
All meetings must be open to the public and scheduled events will be published in the newspaper, on DCTV, and on the library's home page in the middle of the month before the event.
Refreshments may be served, but smoking is not permitted in any part of the Library. The serving of alcoholic beverages is governed by the "Serving of Alcohol in the Library" policy.
The Dover Town Library Board of Trustees must approve booking the room on a continual basis.
There is no charge to nonprofit Town organizations. There is a usage fee of $20 for non-profit outside organizations outside the Town of Dover . Any other group or individual will be charged $250 per event at the discretion of the Library Director and Board of Trustees. Please add to all publicity," Dover Town Library is not sponsoring this event".
The meeting room may be reserved either when the Library is open or closed. Be sure to pick up a key from the Director if you are using the room when the Library is closed. Town organizations should make arrangements with the Library Director as far in advance as possible.
We ask the user to be responsible for ensuring that members of the group do not stray into the areas used for library storage or mechanical equipment. Also, members of the group should not enter book areas when the Library is closed or try to borrow materials. The user is responsible for damage or abuse of Library facilities or property, other than normal wear and tear.
After use, please see that the room is cleaned up and any trash is deposited in the bins provided. Please return heavy furniture to its original position and do not leave any food or leftover coffee in the kitchen.
The Board of Library Trustees establishes policy regarding the use of the Library and is the sole authority in interpreting these rules and regulations. The Library Director has supervisory responsibility of all aspects of Library use as delegated by the Board.
Adopted: October 10, 2000
Revised: January 10, 2005
LIBRARY POLICIES
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